USD 320 - Wamego Public Schools
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Facility Usage

 

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USD 320 Board of Education Policy on Facility Usage

 

KG     Use of School Facilities by Non-School Groups and Individuals     KG

         School facilities are provided by taxpayers of the district for the primary purpose of meeting the educational and fitness needs of students.  School activities shall have first priority for facility use.  When school facilities are not in use for school programs, they may be made available at reasonable times, rates and lengths of time to recognized community organizations whose activities are of general interest to the community.  Curriculum and school related organizations, such as parent-teacher associations, shall have priority over non-school related organizations.

 

         The use of school facilities for family or family and guest gatherings or parties shall be prohibited.  The use of school shop areas by individuals or groups for purposes other than those of benefit to the school district and not in conjunction with a school sponsored program is prohibited.  School facilities are not to be used as a long term substitute facility for Class II (see definition below) organizations to conduct their business except for a catastrophic occurrence which has left the group without a facility or when a group is seeking to organize and needs a place to meet and then only on a temporary basis.  In these instances, a contract for use shall be drawn up between the district and the requesting organization which will spell out the terms and length of use of district facilities.

 

         Each request for use of school facilities will be reviewed and approved annually.  Nothing in this policy will be construed to allow any organization or group permanent or continued access and use beyond the current school year.    

 

         Groups using the facilities on weekends for tournaments or large scale events are required to have a custodian on duty or to have a school employee on duty willing to accept the responsibility and risk of supervising the event.  

         The sale or use of fireworks of any kind is prohibited on any and all school property.

 

         Insurance and/or Bonds 

The board, through its duly authorized agent, reserves the right to require bonds (cash or otherwise), insurance, or other damage deposits, acceptable to the board before allowing use of the schools’ facilities.  Use is subject to limited access and availability.  Any damages occurring during use will be billed to the individual and/or organization using the facility.

 

Approved:  04-13-09

 

KG-R    Use of School Facilities                                                      KG-R

            The board shall establish reasonable fees and/or rental charges for   the use of any school facility or school grounds.  Fee and/or rental charges will cover costs of utilities and wages of school personnel involved.  The fee and/or rental charges shall be approved by the board and shall be reviewed at least once each year.  The schedule of fees and/or charges for use of any school facility shall be published in the official district newspaper each year before the beginning of the school year.  A contract for the use of school grounds has been developed and

is required to be signed by any organized group for whom permission to use the grounds has been approved. 

 

            Fees Schedule

            The USD 320 Board of Education recognizes there are groups and/or organizations within the district which are ongoing with primary goals of community betterment and providing varying degrees  of services to district students.  For the purpose of assessing fees, the fee structure is divided into the following classifications:

 

            Class I

            Chartered public organizations whose purpose and activities are

specifically for children, public service oriented, or is a community group that does not seek to charge money for their activities, and whose membership is open to the public and the organization does not discriminate on the basis of race, religion, gender, national origin or disability. Included in this classification, although not an all-inclusive list, are school organizations and organizations for youth.

            Examples:  District 4-H Clubs; District Boy Scouts; District Girl

Scouts; District Community Education groups; and Community Athletic and Recreation Associations; parents of seniors or student athletes for school purposes; adult music groups, etc.

 

            Class II

            Other organized or individual community groups whose membership may be restrictive and/or whose scope of programmed activities is generally limited to the welfare and benefits of its own constituency. 

            Examples:  Churches within the school district; Chamber of Commerce; Jaycees; for profit groups; fairs or carnivals; etc.

 

            The categorization of groups may move between Class I and Class II depending on the purpose for using the district’s facilities.  Taking into account the purpose for the request, the Superintendent shall be responsible for determining the classification of a requesting group.  The Superintendent shall also be given the authority to waive fees when doing so is in the best interests of the district.

            Whenever an organization uses the district’s facilities, it shall be subject to the following regulations:

 

 

KG-R    Use of School Facilities                                                   KG-R-2

            1)  Scheduling for the use of building facilities and grounds shall be made through the principal of the building in which the facility is located during the regular school term.  Requests made for facility and

grounds usage between the dates of July 1 and August 1 shall be submitted to the Superintendent.  Scheduling for use of the USD 320                                                                                                                                                                                                                                                                                                         

sports complex shall be made through the high school athletic director’s office.

            2)  Building rental requests must be properly executed on or before 3:00 p.m. three (3) days prior to when the facilities will be used and the fee, if any, must be paid at the time the contract is issued.

            a)  Those wishing to request facility use for more than one date must pay for all dates at the time the contract is issued unless the provision is waived by the superintendent.  Additional charges may be assessed after the fact if the individual or group fails to abide by the agreement.

            b)  Persons wishing to cancel their reservation for a school facility must do so one (1) day prior to the day the facility is to be used if they wish to be reimbursed for the rental fee.

 

            3)  Youth or children’s groups must have appropriate adult supervision.  Supervisors or groups are required to remain in the building

until all members of the group have left the building and ensure the facility is properly secured if a USD 320 employee is not on duty.

 

            4)  The applicant must agree to indemnify the district for any damages to the school’s property arising out of their use of the facility(ies).

 

            5)  Persons attending the function shall confine themselves to  

the rooms and corridors assigned for their use.

            6)  Controlled substances and intoxicating liquors, including beer and wine, shall not be used in the building or on school property.  Tobacco use in any form is prohibited on school property.

            7)  School facilities shall not be used for funerals.

 

            8)  Patrons applying for facility usage must complete a facility use request form.

 

            10)  No screws or nails may be used or alterations of any kind to the school facility may be done without the written permission of the building principal.

 

KG-R    Use of School Facilities                                                   KG-R-3

            11)  In every case, a responsible citizen who is a resident of the district must assume responsibility for the group, sign the facility use agreement form, and must guarantee payment of the fee.

            12)  All unusual disarray or litter is to be cleaned up by the group using the school facilities or additional charges will be billed to the group. 

            13)  If the cost to USD 320 is greater than the minimum fee, an additional amount will be charged.  This amount will be determined by the superintendent.

            14)  Fees for custodians and kitchen staff shall be equal to their daily wage rate plus any overtime incurred for the week plus associated payroll taxes.

Recommended Rental Fees  - Only those locations listed below will be available for use by outside groups, both Class I and Class II.

Class I:  No use fees will be assessed to those organizations or groups that meet this criteria.  However, the decision whether to assess utility, or custodial or kitchen staff fees will be made by the superintendent or superintendent designate.

Class II:  The fees for these organizations or groups shall be as follows:

Central Elementary School:

Gym                    $50 per hour and custodial costs

Library                 $20 per hour and custodial costs

Music Room          $20 per hour and custodial costs

Kitchen*               $15 per hour and custodial costs or kitchen assistance as required

 

West Elementary School:

Gym                    $50 per hour and custodial costs

Stage                   $20 per hour and custodial costs

Cafeteria              $20 per hour and custodial costs

Commons              $20 per hour and custodial costs

Kitchen*               $15 per hour and custodial costs or kitchen assistance as required

Play Field**          $20 per hour plus grounds maintenance costs

 

Wamego Middle School:

Gym                    $50 per hour and custodial costs

Locker Rooms        $20 per hour and custodial costs
Commons              $20 per hour and custodial costs
Library                 $20 per hour and custodial costs
Kitchen*               $15 per hour and custodial costs or kitchen assistance     as required


Vocal music        $20 per hour and custodial costs

 

Instrumental music$20 per hour and custodial costs
FACS room           $20 per hour and custodial costs

Football Field**     $20 per hour plus grounds maintenance costs

Practice Field**     $20 per hour plus grounds maintenance costs

Other Designated Grounds     $20 per hour plus grounds maintenance costs

 

 

KG-R    Use of School Facilities                                                   KG-R-4

Wamego High School:

Gyms                   $50 per hour and custodial costs
Commons              $20 per hour and custodial costs
Concession Stand*     $15 per hour and custodial costs
Vocal Music         $20 per hour and custodial costs                                     
Auditorium            $50 per hour and custodial costs
Wrestling Deck      $20 per hour and custodial costs 
Kitchen*               $15 per hour and custodial costs or kitchen assistance as required        
Instrumental Music     $20 per hour and custodial costs

PE Field**            $20 per hour plus grounds maintenance costs

 

USD 320 Sports Complex:

Parking Lot           $50 per hour

Practice Field**     $50 per hour plus grounds maintenance costs

Football Field/Track**   $100 per hour and grounds maintenance costs

Concession Stand      $25 per hour and custodial costs

Shelter Building***     $25 per hour

 

*         Use of pots, pans, and other utensils is prohibited unless permission is given by building principals.  If an applicant requires the use of any of the kitchen cooking equipment, they will be required to have a kitchen staff member on site while cooking is being done.

**       If lines are needed to be cut outside of the terms of the agreement, it will be done by USD 320 personnel.

***      The shelter building is not available for use by individuals for private gatherings, i.e. graduation, birthday, or other parties.

 

Approved:  04-13-09    

 

 

 
 

USD 320
510 E. Highway 24
Wamego, KS 66547

Phone: 785-456-7643
Fax: 785-456-8125

Schools: Central Elementary, West Elementary, Wamego Middle School, Wamego High School

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